7 Checks Before Sourcing Products from China and Asia

When sourcing products or components from China, South Korea, Malaysia, or other parts of Asia, choosing a supplier based on price alone can lead to specification mismatches, delivery delays, unexpected costs, and import compliance problems. The following seven checks will help companies and sole proprietors prepare before requesting quotations or starting supplier discussions.

1. Define the application and required specifications

Clarify not only the product name but also its application, material, dimensions, tolerances, performance, operating environment, and any required tests or certificates. If the specifications are still being developed, separate essential requirements from negotiable conditions so that suitable alternatives can be proposed.

2. Confirm quantities, delivery requirements, and continuity

State the prototype quantity, first-order quantity, expected monthly volume, and preferred delivery date. In addition to the minimum order quantity, confirm repeat-order lead times and whether the required raw materials can be supplied continuously.

3. Agree on samples, drawings, and inspection methods

Review samples or prototypes before mass production and define the approval criteria. Sharing drawings, specifications, limit samples, inspection items, and certificate-of-analysis requirements helps reduce differences in quality expectations.

4. Check all quoted costs and trade terms

Confirm not only the unit price but also packing, domestic transportation, international freight, insurance, customs clearance, duties, and import taxes. Payment terms, currency, Incoterms, and the process for handling nonconforming goods should also be agreed in advance.

5. Check import regulations and required documents in advance

Depending on the product, permits, approvals, or certificates under laws other than customs legislation may be required. Japan Customs advises importers to obtain the necessary approvals and present supporting documents at import declaration. Advance classification rulings are also available for confirming tariff classification and duty rates before importation.

• Japan Customs: Outline of Other Laws and Regulations Related to Imports
• Japan Customs: Tariff Classification

6. For chemicals and dangerous goods, confirm the SDS and transport conditions

Chemicals and dangerous goods require checks covering composition, SDS, containers, packaging, labeling, and transport classification. Requirements may differ depending on concentration and transport mode, even for the same general product, so they should be confirmed with logistics providers and relevant authorities before ordering.

7. Review export controls and end use

When goods will be re-exported from Japan, or when controlled goods or technology may be involved, classification and transaction screening may be necessary. Japan’s Ministry of Economy, Trade and Industry provides guidance on security export control.

• METI: Security Export Control

You can consult us before every specification is finalized

EIKO CO., LTD. supports supplier searches, samples and prototypes, import and export, chemicals and dangerous goods, electronic components, precision machining, and OEM manufacturing through networks in Japan, China, South Korea, and Malaysia. Please share any available information on the application, specifications, quantity, preferred delivery date, exporting country, and importing country.

This article provides general information only. Applicable laws and procedures vary by product, application, country, and timing. Please confirm individual requirements with the relevant authorities, customs office, and customs broker.